Board Excellence Newsletter - Spring 2013
Information for Local K-State Research and Extension Board Members
Volume III, Issue 2 — Spring 2013

From the Associate Director …
Thank you for your participation at the K-State Research and Extension Partnership meetings in January. These meetings reinforce the relationship between K-State and the local board in providing effective extension programming for Kansans.
 
A highlight of the meetings was recognizing boards for setting and reaching goals using the Excellence in Board Leadership self-assessment. Results are:
  • 44 of 78 local units submitted an assessment and received certificates.
  • 26 local units received special recognition for achieving the 90 percent level.
I encourage your board to look at the Assessment at your next meeting, set goals, and work toward next year’s recognition.

– Daryl Buchholz, dbuchhol@ksu.edu
 

Cooperative Extension Service Forges Strong Partnership with Local Boards
The Cooperative Extension Service, a nationwide network of which K-State Research and Extension
is a part, is a relationship between local, state, and federal governments.

In Kansas, the partnership exists between the local board and K-State Research and Extension. Each
plays a unique role and is vital to the mission. Annually, the board reviews the Memorandum of Understanding, which outlines each group’s responsibility.

K-State agrees to provide programming resources, employ subject matter specialists, administer the
agent hiring process, and pay a portion of agents’ salaries. The local board agrees to maintain an office
and funds for operating, partner with K-State to interview agent applicants, and meet with the area
director to assess effectiveness of the local program.  K-State and the board together supervise the agents.

Develop Your Board’s Effectiveness
Practices from the Excellence in Board Leadership assessment improve the board’s effectiveness. Suggested practices for boards are listed below:
  • Review the agenda and supporting documents before each board meeting.
  • Focus on program, budget, personnel, and proactive planning for the future. Delegate day-to-day issues to appropriate employees.
  • Ensure that Program Development Committees (PDCs) meet at least four times a year. Representatives of each PDC regularly report to the board on program progress and outcomes.
  • Review county or district policies annually and revise them as necessary.
  • Appoint individuals to PDCs to represent groups not otherwise represented (examples: geographic distribution, age, gender, race, etc.).
  • Participate in local extension programs as learners or volunteers.
  • Review and approve agents’ program action plans.
  • Ensure agents are compensated with salaries that reflect their professional responsibilities, performance,
    and leadership in the community.
  • Maintain active committees with specific assignments and responsibilities: personnel, nominating, budget, etc.
  • Start and end meetings on time.
  • Understand, value, and support volunteers in expanding and sustaining the educational program.
  • Confirm that each board member completes a performance review for each agent.
     
District Board Member Election at Hand
New extension district board members are elected on the first Tuesday in April. The board is encouraged
to schedule an orientation for new board members. For more information, go to the the New Board Member Orientation Module on the Board Leadership web site.

The district holds its organizational meeting in July. More information can be found in the Organizational Meeting Module on the Board Leadership web site. 
 
New Extension Advisory Members Elected
Six new members of the State Extension Advisory Council were elected at the recent Partnership meetings.  They are: Randy Lucas, Seward County; Rhonda Gaede, Twin Creeks District; Tatum Kimzey, Ellis County; Ray Bartholomew, Reno County; Ken Moldenhauer, Sedgwick County; and Jodie Bartelson,
Sumner County.

SEAC members must be current or past board chairs. They serve four-year terms as an advisory group to
the Director of Extension. The council meets in February and August. The February meeting in Topeka
includes visits with legislators. The August meeting location rotates around the state and features different K-State Research and Extension programs.  For more information, go to the Board Leadership web site.

Volunteers Contribute Valuable Time, Skill
K-State Research and Extension relies on a strong ethic of volunteerism. Volunteers work as board and
program development committee members, Master Gardeners, Master Food Volunteers, and 4-H leaders,
among others.
 
In K-State Research and Extension:
  • both youth and adults can be volunteers in educational programming;
  • volunteers multiply opportunities for program delivery and audience outreach;
  • volunteers and the programs they serve mutually benefit; and volunteers and professional staff are valued, with active preparation and training provided.
 
 
The 4-H Study of Positive Youth Development, conducted by Tufts University, showed that the structured
learning, encouragement, and adult mentoring received through participation in 4-H plays a vital role in helping young people achieve life successes.  The study showed that 4-H members:
  • make healthy choices more often,
  • excel in school and the sciences, and
  • are committed to improving their communities.
The study also showed that girls in 4-H are more than twice as likely as their peers to participate in
science, engineering, or computer technology programs. 

For additional information about the study go to: www.4-H.org/about/youth-development-research.


Volume III, Issue 2 – Spring 2013

Kansas State University Agricultural Experiment Station and Cooperative Extension Service
K-State Research and Extension is an equal opportunity provider and employer.