Board Excellence Newsletter - Spring 2011


Board Excellence
Information for local K-State Research and Extension Board Members
Volume 1, Issue 1 — Spring 2011
From the Associate Director …
Welcome to the electronic newsletter for K-State Research and Extension board members.
The purpose of this newsletter is to reinforce the major responsibilities of local boards. It will be published once a quarter, providing relevant and timely information related to your role as a board member.
Thank you for your service on your local board. We look forward to working in partnership with you as we bring quality educational programming to the people of Kansas.
— Daryl Buchholz,
Excellence in Board Leadership Offers Self-Assessment Document
A board self-assessment plan was launched at partnership meetings early this year. Each board was encouraged to review the assessment in late winter. Boards that have not already reviewed the document are encouraged to do so at the next meeting.
The self-assessment is based on best practices for guiding the work of local boards. It is available on the Board Leadership website at:
After reviewing the plan, the board can use it to set goals for the year. At the end of the year, the board completes a report and sets new goals.
Prepare for Upcoming Budget Meetings
During the next few months, local K-State Research and Extension boards will prepare budgets for the next fiscal year. Resources to assist board members in the budget preparation process can be found on the
K-State Research and Extension Employee Resources website at:
To use the site, click on “Financial Resources” on the left, then “Budget Development and Management Worksheets.”
Resources include: Equipment Replacement Plan, Monthly Overview, and Budget Worksheet.
Leadership Website Includes Resources for Board Members
The Board Leadership website is a source of information for board members as they become acquainted with their roles and with K-State Research and Extension as an organization.
The site includes information on the role of the local board, history of K-State Research and Extension, and teaching modules. Each module can be used as a short presentation at a board meeting, or board members can use modules for independent study. The modules include Board Orientation, Organizational Meeting, Recruiting Board Members, and 12 other topics. 
The Board Leadership website can be found at:
Programming: an Essential Mission of K-State Research and Extension
Setting goals, developing a plan to achieve those goals, implementing the plan to work toward success, and gaining a sense of whether the program has made a difference — this is K-State Research and Extension programming.
Program focus teams of agents, specialists, and administrators meet each year at Spring Action Conference to give special attention to programming. Current program teams include Adult Development and Aging; Community Development; Crop Production; Family Development; Family Resource Management; Farm Management; Livestock Production; Horticulture; Natural Resources; Nutrition, Food Safety, and Health; Volunteer Development; and Youth Development.
This year’s conference was in April in Salina.
Program Development Committees Help Identify Educational Needs
Program development committees (PDCs), composed of local citizens and agents, have special responsibilities. They meet throughout the year to identify local needs and educational strategies, develop and review progress on program plans, and evaluate outcomes. 
Agents also meet with their program focus teams to influence future programming. PDC input is vital to ensure that programming addresses needs throughout Kansas.
A Board Leadership module,  “Program Development Committees,” reinforces the roles and responsibilities of PDCs.
This and other modules are located on the Board Leadership website at:
More Counties Strengthen Opportunities by Joining Together in Districts
On July 1, 2011, 39 Kansas counties will be part of 14 districts within K-State Research and Extension.
The Kansas Extension District Law, passed in 1991, gave local councils the opportunity to partner with one or more counties to form a district. Forming a district involves agreements between local extension councils and county commissioners.
Districting allows local citizens access to the expertise of additional agents. As part of a district staff, agents can dedicate more time to a specific area of program focus. At the same time, agents have access to more resources and support as they work together in a larger team.
For additional information about districting, contact your area director or see the Board Leadership website at: Click on “Board Leadership Modules,” then “Forming an Extension District.”
Walk Kansas Continues Growing after 10 Years on the Trail
Nearly 20,000 individuals are participating in the 10th year of Walk Kansas, a health initiative of K-State Research and Extension. Co-workers, family members, friends, and neighbors have formed teams of six people who keep track of physical activity and food choices from March 13 to May 7. The program is based on the Physical Guidelines for Americans, established by the U.S. Department of Health and Human Services, as well as the Dietary Guidelines for Americans, 2010.
This year, teams selected a challenge to work toward. Challenge 1 represents the minimum recommendation for physical activity — 150 minutes per person each week. If each team member meets this goal, the team would walk 423 miles, or the distance across the state. Challenge 2 represents walking the perimeter of Kansas — 1,200 miles — and each team member needs to average six hours of activity per week. In addition to tracking activity, participants record daily fruit and vegetable consumption.
K-State Research and Extension offices coordinate local participation in the program.
The website features more information about fitness and health, and allows teams to view their virtual progress as they move across or around the state.