The 4-H Program Assistant is responsible for coordinating and managing the comprehensive 4-H youth development program in an Extension Unit. This position is supervised by the Local Extension Unit Director and/or the 4-H Youth Development Extension Agent. Some overnight travel and evening and weekend work will be required.
In consultation with the appointed supervisor:
1. Assist the Extension Unit to enhance the 4-H program through multiple delivery methods and audiences.
- Implement policies according to the Kansas Youth Development Policies, Best Management Practices and Information.
- Involve the 4-H Youth Development Program Development Committee (PDC) to plan and evaluate programs.
- Utilize volunteers to initiate and plan youth leadership opportunities such as ambassador programs and junior leader clubs.
2. Coordinate and manage the Extension Unit’s 4-H club programs.
- Manage the training of adult and youth club leaders.
- Serve as the primary contact for the club program.
- Assist the Agent with growing the 4-H program through multiple delivery methods and audiences.
- Recruit and promote 4-H club membership and participation.
- Assist in the management of financial and in-kind resources including collecting and recording fees, keeping financial records and preparing reports as directed by supervisor.
- Manage the financial accountability of local 4-H organizations and clubs.
- Manage and ensure availability of 4-H enrollment systems and databases.
- Assist with Club Leader recruitment.
- Write, edit and solicit materials for newsletters, mailings and electronic media.
3. Coordinate and manage the Extension Unit’s 4-H events and activities.
- Utilize the local 4-H Events Council and 4-H volunteers to design, develop, coordinate and evaluate 4-H events and activities to meet local needs.
- Ensure accuracy and use of the local 4-H data and evaluation systems.
- Promote and market 4-H youth development activities.
4. Manage volunteers and their contributions.
- Recruit, enroll, screen, orient, register, support and train local volunteers.
- Steward the local Volunteer Information Profile (VIP Process.
- Act as the primary contact for volunteers regarding training, teaching and volunteer roles.
- Plan, implement, teach and evaluate volunteer training.
- Promote, coordinate and encourage youth and adult participation in volunteer orientation and training.
5. Communicate the value of the local 4-H program.
- Provide program information to media, partners and stakeholders.
6. Coordinate the Extension Unit’s youth participation in area, state, national and international opportunities.
- Market opportunities and encourage youth participation.
- Secure, orient and train registered volunteers to serve as chaperons, leaders and teachers.
7. Participate in Area and State 4-H youth development program training sessions and updates to remain current in youth development research, 4-H programming, risk management, delivery methods and program policies.
- Bachelor’s degree in education, youth development sociology or related field OR significant experience in a youth development organization (as a member, volunteer, leader, paid staff member or some combination).
- Ability to communicate effectively both verbally and in writing.
- Access to a personal vehicle and the ability to obtain/maintain a valid Kansas Driver’s License.
- Ability to represent the local K-State Research and Extension office in a professional manner.
- Experience in working with individuals, groups and co-workers to accomplish goals.
- Experience in word processing, email and internet resources.
- Experience in working with volunteers.
- Experience in coordinating events and educational activities.
- Experience and skills in program development, teaching and evaluation.
This document is a general description of typical job duties, responsibilities and qualifications of a 4-H Program Assistant. Additional duties, specific qualifications and work emphasis may vary between individual positions.
November 19, 2009